In this episode of Uncontested Investing, Suzanne and I break down one of the biggest unlocks for scaling your real estate portfolio: building a repeatable process that drives consistent growth. We walk through the full lifecycle of a deal, from deal sourcing, underwriting, financing, operations, property management, to exit strategy and show you how to turn each step into a system you can run again and again, in any market. 
We talk about practical tools like CRMs, project management platforms, cost-estimation software, virtual assistants, and outbound call partners, plus the habits and mindset you need to stick to your buy box, remove emotion from decisions, and constantly refine your process.
If you’re looking to scale from “doing deals” to running a real real estate investing business, this episode will help you tighten up your systems, build a better team, and create the kind of predictability every investor wants in an unpredictable market.
Key Talking Points of the Episode
00:00 Introduction
01:41 Dealing with reliability in an unpredictable industry
02:15 Boundaries, buy box & taking emotion out of deals
03:30 Why it’s important to document your processes
04:32 Pillar 1: Deal sourcing & building a pipeline
06:24 Leveraging networks to your advantage
07:05 Pillar 2: Due diligence & underwriting
08:01 Checklists and automations
09:10 Pillar 3: Financing strategy & lender relationships
10:21 How to establish credibility with lenders
11:01 Pillar 4: Operations & property management
12:21 Tenant screening tips to keep your properties full
13:28 Vacancy, renewals, reviews & tenant referrals
15:30 Pillar 5: Exit strategy (know it before you enter)
17:29 Tools and technology that support repeatability
18:16 Virtual assistant support for scaling companies
19:33 The impact of nurturing relationships
20:15 Project management tools: Asana & Trello
22:01 Automation for lead generation and follow ups
23:03 Process over outcome: the athlete mindset
23:53 The importance of being intentional
24:12 KPIs, self-review, and the right approach to your mistakes
25:50 Building a team that supports scale
27:06 Culture, communication & continuous training
28:17 Audit your process & start small
29:42 Collaboration over isolation
Quotables
“The market can bounce off the walls… if you can have that tunnel vision on what works for you and block out the rest of the noise, that’s where you’re going to find success and consistent growth.”
“Without numerous properties, you can’t build a repeatable process.”
“One month of vacancy, you could easily say, is a hundred dollars off the rental rate that you want to get just to not have it vacant.”
Links
RCN Capital
https://www.rcncapital.com/podcast
https://www.instagram.com/rcn_capital
REI INK